Chapter 11. Auto Correct Tool

11.1. AutoCorrect Tool

The AutoCorrect tool can fix various kinds of spelling errors as you type text into the cells. To use this tool, go to the ``Tools'' menu and select the ``Auto Correct'' menu option. It gives you a dialog to choose autocorrection rules to be activated.

Figure 11-1. The Auto Correct Tool dialog.

If this tool is activated and it detects an error in the text you typed, it replaces the text with correct one. The replacements are done accoring to the following rules. Each rule can be activated or disactivated separately in the dialog.

11.1.1. Correct TWo INitial CApitals

A common mistake is to hold down the shift key a little bit too long while typing initial letters. When it happens, you will get two initial capitals instead of one. If this correction rule is activated, the second letter of words beginning with two capital letters is automatically lowercased. For example, if you type `TOtal' into a cell it is replaced by `Total'. Note that if the word contains two capital letters only, it is not replaced.

It is possible to specify exceptions to this tool. For example, you do not want the tool to replace the word `PVbonds' when it is typed. To specify exceptions, press the ``Exceptions...'' button in the dialog. This should pop up the ``Auto correct exceptions'' dialog. In this dialog, select the ``INitial CApitals'' page. In this page, type `PVbonds' into the ``Do not correct'' entry, and press ``Add'' button. Now the word should be included in the list of exceptions. To remove a word from the list, select the word and press the ``Remove'' button. If you now press ``Ok'' the exceptions in the list are activated.

11.1.2. Capitalize first letter of sentence

If this correction rule is activated, the first letter of a sentence typed into a cell is capitalized, if it is a lowercase letter in the first place. Only text that ends to a dot is considered a sentence.

It is possible to specify exceptions to this tool. For example, you do not want the tool to capitalize letters after accronym `i.g.'. To specify exceptions, press the ``Exceptions...'' button in the dialog. This should pop up the ``Auto correct exceptions'' dialog. In this dialog, select the ``First letter'' page. In this page, type `i.g.' into the ``Do not capitalize after'' entry, and press ``Add'' button. Now the word should be included in the list of exceptions. To remove a word from the list, select the word and press the ``Remove'' button. If you now press ``Ok'' the exceptions in the list are activated.

11.1.3. Capitalize names of days

If this correction rule is activated, the first letter of a name of a day is capitalized automatically. For example, if you type `monday', it is automatically replaced by `Monday'.

11.1.4. Correct accidental use of cAPS LOCK key

Another common typing mistake to have the caps lock on when it should have been off. This leads easily to texts where all the letters except the first letter are in uppercase. If this correction rule is activated, the texts having this mistake are repleced by the same text but case reverted.